Strategic Time Management Success Tips

A highly successful small business owner and an entrepreneur will need to use time management to strategically plan their business day to stay on task.  The trick is to follow through on those daily priorities.  Success is a skill, which requires continual learning about topics like organizational skills, time management, and project management.

A Virtual Assistant (VA) can offer relief with administrative support. He or she is a highly-skilled, independent professional who remotely provides administrative, technical and/or creative business support services

Here are some tips to strategic time management success:

  1. Arrive early at work, if your commute, before your team arrives to work without interruption.
  • Get organized and plan the work day; task your Virtual Assistant for assistance.
  • Prioritize your tasks for the day, and possibly the week.
  • Check your email for unexpected tasks for urgency, then task your Virtual Assistant to complete the task.
  • Clear up unfinished tasks from the previous day.
  • Plan your upcoming projects.
  • Start writing your reports with your clear thoughts before the reminders flood your head.
  1. Daily, set aside a specific periods of time to complete specific tasks.
  • Phone calls to your customers, prospects, or to return call.
  • Task your Virtual Assistant to check email message and reply for you, when needed.
  • Your Virtual Assistant can set up meeting reminders on your calendar.
  • Create new blogs and post them regularly.
  1. Use of an online calendars, like OneNote and/or Evernote, and possibly a personal day planner, like Franklin Covey, to organize your work day.
  • OneNote simplifies note taking, organizing your notes, and sharing them. Capture text, images, video, and audio notes and search your notes fast. See OneNote at www.onenote.com.
  • My Group Calendar - Explore how OneNote simplifies note taking, organizing your notes, and sharing them. Capture text, images, video, and audio notes and search your notes fast. Go to http://www.mygroupcalendar.com/
  • Evernote helps you remember and act upon ideas, projects and experiences across all the computers, phones and tablets you use. See Evernote at evernote.com.
  • Franklin Covey is one of my favorite day planners. They now have PlanPlusOnlne which can assist your entire team to higher productivity levels.  A free trial is available.
  1. Working an hour after your team has gone home, to work without interruption.
  • Clear up problems that occurred that day or schedule them for the next day.
  • Catch up on your correspondence that was waiting in your inbox.

Thank you for reading this blog about strategic time management success.  Remember that a great career is built one task at a time.  Want to know more about time management, please subscribe to my blog at https://www.youraceassistant.com/contact.html.  Please share this article and you can follow me at @CoraOnlyVA on Twitter | texasva2003 or Facebook | #CoraOnlyVA

Communication to Effective Listening

“To listen well is as powerful a means of communication and influence as to talk well” - John Marshall

Listening and hearing are not the same thing.  Hearing is the first stage of listening.

This is a communication process that requires active participation.

Stop Talking

Competency is achieved through learning and practice.  Sometimes our listening is distracted by half-attention, constant interruptions, high-volume, and talkfest free-for-all.

Active Listening

A good listener is not just a silent receptacle, passively receiving the thoughts and feeling of others.  To be an effective listener, you must respond with verbal and nonverbal cues, which let the speaker know that you are listening and understanding.  This is the feedback that is needed.

Verbal feedback works best when delivered in the form of brief statements, rather than questions.  These statements allow you to paraphrase and reflect what you’ve heard, which affirms the speaker’s success at communication and encourages the speaker to elaborate further.  You can use phrases like “uh-huh” and “I see” to let the speaker know that you’re following what they are saying.

No Multi-Tasking

In order to become an effective listener, you have to learn to manage what goes on in your own mind.  Good listening requires the temporary suspension of all unrelated thoughts.  This means no interrupting, no finishing their sentences, and no formulating your reply before they are finished speaking.

“To listen well is as powerful a means of communication and influence as to talk well” - John Marshall

Two Major Steps to Setting Goals

A goal is a dream with a deadline.-Napoleon Hill

Setting goals for your life and business allows you to choose how you want to move through your daily life.  Meeting these goals will lead to a feeling of satisfaction and daily accomplishments. Be sure to keep track of your goals to see your progress. While meeting your goals be sure to have rewards along the ways.

 

Setting Broad Overreaching Goals [short-term and long-term]

  • Goals must be specific, measurable, attainable, relevant, and time-related.
  • To reach goals for yourself and your organization, effective goals must be broken down into smaller pieces.
  • Use positive statements to direct a way to affirm your commitment to completing your goals.
  • Set priorities to determine the criteria you will use to determine if and how well the goals are to be met.
  • Include a time frame for completion, such as goals for employees or virtual professionals who perform routine processing functions. Are more goals more time-sensitive than others?
  • Keep your incremental goals small.
  • Make use of a journal to track all your goals to keep you motivated to continue your progress.

Setting Specific Manageable Goals

  • List all your deadlines that your plan to meet on your calendar. Testing your product will move you closer to completing your short-term goals.
  • Goal statements are a result of what you expect and the time involved to achieve your goals.
  • Goals should be developed from all involved parties.
  • Goals should be challenging and achievable.
  • Goals should be revised with new goals when the needs of the job changes.
  • Take the time to assess where you are in your larger target goal.

 

Resources:

Free goal setting worksheets

http://www.goalsettingbasics.com/free-goal-setting-worksheets.html

http://www.steinarknutsen.com/7-free-goal-setting-templates-and-worksheets-to-download/

Developing and Writing Measurable Goals and Objectives

http://www.asha.org/uploadedFiles/Writing-Measurable-Goals-and-Objectives.pdf

https://www.fldoe.org/aala/pdf/smart.pdf

Thank you for reading my blog about setting goals.  Remember that a great career is built one task at a time.

Want to know more about setting goals, please subscribe to my blog https://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com//CoraBelleMarburger

Productive Office Work Teams

“The Golden Rule of Habit Change: You can’t extinguish a bad habit, you can only change it.” ― Charles Duhigg

Maintain a Work Balance

  • Plan daily schedules to support short-term and long-term goals.
  • Review team goals daily, then link them to the activities for the week.
  • Avoid ambiguous language. Be very specific and precise so the listener can receive a clearer communication and less the need for repetition.
  • Don’t allow little distractions to take away your focus from your team.  Turn off those pesky text and email pings that takes your attention away from you projects.
  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”
  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.
  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Set Priorities and Take Initiatives

  • Set realistic time frames on new projects.   A tight work load can frustrating and generous workloads can contribute to inefficacy.
  • Give instruction and make requests as specifically, as possible.  Ask your team to repeat what they think you said and immediately correct misinformation.
  • Use delegation skills to develop your team and expand their work experience skills.
  • Ask your team, “Is there a more effective way of doing these projects?”

Develop a Win-Win

  • When multiple people take a project, break it down into pieces of their own real estate.  It sometimes can get difficult to stay on track towards the end project goal.

Synergize Your Team

  • Schedule creative and challenging monthly events during your peak hours.
  • Lighten up with laughter to lift spirits and enhance creativity.

Resources:

Characteristics of Good Work Team Members

http://www.psychologytoday.com/blog/cutting-edge-leadership/201301/characteristics-good-work-team-members

The 7 Habits of Highly Effective Virtual Teams

https://www.americanexpress.com/us/small-business/openforum/articles/culture-beat-the-7-habits-of-highly-effective-virtual-teams/

Thank you for reading my blog about productive teams.   Want to know more about Your AVA, please subscribe to my blog http://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com/texasva2003 |

Attract More Clients with a Blog

“No matter what people tell you, words and ideas can change the world.” - Robin Williams

Blogging is about offering a value to your audience in the way of publishing credible content where your blog will be read and shared with like-minded people.   A successful blogger scan gain great recognition and profit by blogging.  Blogging is a great way to brand your business, build trust, and creates a foundation for all your social media platforms.  You can be a full-time or part-time blogger.   To get started check out step-by-step tutorials to create your blog.

Content marketing is the act of collecting, organizing, and sharing relevant information on a particular topic of interest. Finding great topics for use in your content marketing strategy is very time consuming.   Source for your blogs can come from search engines, social platforms, and Pinterest.

There are pros and cons to free and paid blog websites.

Free blog sites: This is blog website that you set up for free.  These blog sites will set up their advertisements (not your choice) and make money off of your blog space they offer you for your blogs.

Paid blog site:  To set up your paid site you need a domain name and a web host, then you install your blog platform from your hot server.  These blog sites give you access to a full range of features that help you become a successful blogger.  They provide security for your blog site so it won’t be hacked.

Start a List of Ideas for Blogs

  • Listen to social media platforms and business owners for blog ideas.
  • Develop skills in copy writing.
  • Tell your story.
  • Blogging will increase your search engine optimizing (SEO) by posting fresh content in the search engines.

Create a Blogging Calendar

  • Plan ahead to create, schedule, and post your blogs using an editorial blog calendar, to help you stay organized.
  • Schedule your weekly time to blog on a spreadsheet.
  • Keep an ideas file in an accessible place like Evernote, OneNote, or Dropbox.
  • Maintain your web relationship with consistent schedule.

Blog about Many Categories

  • Your categories should reflect your target audience.
  • Organize, choose, and plan the best categories for your blog.
  • Use keywords in your blogs to help search engines, so your business can be found.

Create a Blogging Strategy

  • Determine your purpose upon creating a blog.
  • Identify the key words for subject matter.
  • Create a static front page or a splash page.
  • Research your blog topic and share links in your blog.
  • Search for a suitable image that applies to your blog to drive traffic to your website.
  • List your contact information for possible client follow-ups.
  • List five to 15 public tags that will relate to your post.

Blog Resources

Top 10 Best Website Builders http://www.top10bestwebsitebuilders.com/?kw=how%20to%20make%20a%20blog&c=34422531277&t=search&p=&m=e&adpos=2t2&dev=c&devmod=&mobval=0&a=2031&gclid=CKOAwMOXrcACFcZQ7Aod9n4AGA

Make Money Blogging

http://www.problogger.net/make-money-blogging/

http://www.huffingtonpost.com/david-ingham/how-to-make-money-from-bl_b_5500163.html

Blogging Calendar

http://www.thesitsgirls.com/blogging/blogging-calendar-tips/

http://www.webpagefx.com/blog/marketing/editorial-blogging-calendar-schedule/

https://docs.google.com/spreadsheets/d/1iCqZQgrw2oeVF5XjZLaRPv7IBIn8f3qao_kVJYaQ2wE/edit

http://www.thesitsgirls.com/blogging/calendar-blog-planner/

Thank you for reading my blog about “Attracting More Clients with Blogs.  If your want to know more about my blogs, please subscribe to my opt in page at https://www.youraceassistant.com/contact.html

Please share this article and you can follow me at @CoraOnlyVA | https://www.Facebook.com//CoraBelleMarburger

Tags: blogs; social media marketing; content marketing, social media platforms

A virtual assistant with 22-years work experience administrative knowledge, as an employee, a contractor, a volunteer, a virtual assistant.

My leadership roles, within administrative, business, and virtual associations gave me a wonderful experiences with other career-minded women. Achievements: President, Secretary, Webmaster, Newsletter Editor, Publicity, Education, Programs, Seminars, CPS/CAP Certification committees. Elected Secretary of the Year and runner up for Division Secretary of the Year.

Executive level support, prepared expense reports, external meetings, provided administrative support, discretion, copywriter, entrepreneurs, meeting coordination, social media, online marketing, research, network marketing, website development, technology, content marketing, online networking, transcription, medical, speakers, detectives, trainers.


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